Superbuy Spreadsheet Step-by-Step Tutorial for Beginners
6 min read · Updated June 2026
If you have never used a spreadsheet for order tracking, this tutorial is built for you. We will walk through every click, every formula, and every formatting choice so you end up with a working tracker in under 15 minutes.
Step 1: Create a New Sheet
Open Google Sheets and create a blank workbook. Rename the first tab to Active Orders. This will be your main tracking sheet. Set the column widths to comfortable sizes: A at 200px, B at 120px, C at 150px, D at 200px, and E at 100px.
Pro Tip: Pin your sheet to your browser bookmarks for one-click access.
Step 2: Add Essential Columns
The five core columns every beginner needs are Item Name, Status, Tracking Number, Total Cost, and Notes. These columns cover 90% of tracking needs. You can add more columns later as your workflow grows.
- Item Name: The product name and size/color variant
- Status: Ordered, In Warehouse, Shipped, Delivered
- Tracking Number: Carrier tracking ID
- Total Cost: Item price + shipping + fees
- Notes: Any special instructions or issues
Step 3: Apply Formatting
Visual formatting makes your sheet easier to scan. Bold the header row, freeze the first row so it stays visible while scrolling, and add conditional formatting to color-code each status. Green for delivered, yellow for in transit, red for issues.
| Status | Color | Meaning |
|---|---|---|
| Ordered | Gray | Waiting for agent |
| In Warehouse | Blue | Ready to ship |
| Shipped | Yellow | In transit |
| Delivered | Green | Complete |
| Issue | Red | Needs attention |
FAQ
Can I use Excel instead of Google Sheets?
Yes, but Google Sheets is recommended because it is free, cloud-based, and works on any device.
Do I need to know formulas?
No. Our templates include all formulas. For custom sheets, SUM and IF are the only formulas you need to learn.
What if I make a mistake?
Google Sheets has unlimited version history. You can restore any previous version with a few clicks.
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